Tips to Keep a Small Office Organized

April 13, 2021

Organizing and Maintaining a Small Office
Flexispot

One of the most challenging aspects of working in a small office is keeping it tidy and organized. A typical work setting has work desks, chairs, stationery, files and filing cabinets, printers, etc. all of which occupy space. Since small offices have a limited amount of space, things can quickly start looking cluttered and untidy if not managed properly.

Clutter is not only unsightly to look at, it can also hurt your financial performance, and mental health due to added stress and anxiety. The best way to avoid clutter from reducing your productivity is to look up and implement office organization ideas.

Working from several types of office spaces has given us extensive experience in this area. Therefore, we decided to give you our tips to keep a small office organized and tidy.

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1. Upgrade Your Technological Equipment

One of the most obvious but often overlooked sources of office clutter comes from technological equipment. Technological equipment, like printers, photocopiers, fax machines, and desktops, takes up a lot of space. This equipment is also necessary for accomplishing routine tasks, so it cannot be removed either.

However, a major reason you failing to have an organized office space due to them is that you have not upgraded the equipment you are using. Technological innovation has drastically improved efficiency and reduced the size of the common printers and photocopiers needed for office work. Replacing your bulkier equipment with newer, faster, and smaller versions will help you free up occupied space in the office.

 

2. Introduce Flexible Standing Desks

Traditional desk jobs involve sitting at the desks 9 to 5 for at least 5 days each week with minor excursions and activities in between. This practice has gotten exceedingly unhealthy and several employees try moving around which cramps up the little space available in the office.

A great way to get around this problem is by introducing standing desks that allow employees to switch between sitting and standing as they work. This will not only stop them from moving around unnecessarily, but it will also keep them from packing on the extra pounds due to work.

We went through several options to get an organized office space for ourselves and had the best experience with the following model.

Recommendation – Comhar All-in-One Standing Desk

Comhar All-in-One Standing Desk is one of the best standing desks in the market due to its ergonomic design, sleek finish, adjustability, and additional features. You should buy something that is relatively budget-friendly but also technologically advanced and durable so you won’t have to spend again in a couple of years to replace it with a better version.

The reason we recommend Comhar Standing Desks is because it fulfills the criteria mentioned above. It has an excellent product design, and its features will help clear up the clutter.

Features

The Comhar All-in-One Standing Desk has multiple promising features but below are the ones we found to be the most useful.

Spacious Storage Drawer

The standing desk has a wide and spacious desk drawer that can store basic stationery items to clear them away from the desk to make it look tidier and more organized. It will also help you keep track of things you own instead of having to constantly lose them to shifting around the items on top of the desk.

Programmable Height Presets

The most important and convenient features in the Comhar Standing Desk are the programmable height presets. You can choose 4 different heights to set the desk at for your convenience in addition to having an option to adjust it according to your preference.

This feature helps save a lot of time because instead of having to set the desk to your preferred height every time, you can have 4 different preferences programmed in. you can simply press a button to get the desk to adjust itself to the height you want it at.

USB Charging Ports

Another set of practical and useful features of the standing desk are the USB ports. Instead of having to keep multi-plug extension wires near the workspace and wrestling with it, you will be able to simply plug the lead in the port in the desk to charge it.

It is both convenient and keeps the small office from looking like a cluttered and wiry mess.

Table Top Options

The Comhar All-in-One Standing Desk comes in two different table top options to facilitate aesthetic and theme preferences.

  • Glass Top
  • Wooden Top

We prefer the glass top because it matches our office theme but if you want to get a work desk for your home office, you can opt for the wooden top. Both have excellent finishes and add a sleek look to the workspace.

Anti-Collision Function

If you have suffered due to momentary lapses in memory or because of clumsiness, you will be an avid fan of this feature. The anti-collision function uses its smart sensor to detect objects that might be placed in its path while height adjustment.

If it detects an object, like a forgotten coffee cup or glass, it will automatically stop, allowing you to remove the object before adjusting it again. This feature will help you avoid several spills and mishaps, make your life generally easier.

 

3. Get Stationary Organizers

Many of us love adding colorful and attractive stationary to our workspaces, but it can often become an utter mess on our desks. Either that or they pile up inside drawers leaving little to no storage space for the things it is technically supposed to store.

The best way to get around the stationary clutter while continuing to indulge in your habits is by getting stationary organizers. Stationary organizers come in several sizes, so you can choose the one that can accommodate all our belongings.

Organizing everything in its compartments will also help you reduce the amount of time you have to spend looking for the specific pen or eraser you need. There would be less clutter, reduced stress, and higher productivity.

 

4. Reduce Paper Waste and Piles

The world may have shifted increasingly to the digital space, but some of us are still struggling to reduce our paper waste. Paper piles and folders take up a lot of space in an office environment and sorting through them is one of the best ways to get an organized office space.

Digitize as much of your data and as many documents as possible to get rid of unnecessary paper clutter. This way, you’ll become more environmentally friendly because you can choose to go paperless unless absolutely necessary.

You will be left with some necessary physical contracts and related documents that you can put in labeled folders and organize in your filing cabinet.

 

5. Add Shelves

Instead of trying to put shared resources like stationery, folders, books, magazines, etc. in different corners of your small office, get a shelf to place in an accessible portion of the workplace. Shelves optimize storage and putting all these items in their compartments will keep them in one place, trackable, and tidy.

You also use shelves to add a couple of decorations to give the office a warmer, friendlier, and more welcoming aura, which will be a bonus.

 

6. Remove Unnecessary Furniture

Do you really need the table sitting in the middle of the office without any purpose aside from being collision material for busy employees hurrying around? The answer is likely no. Several pieces of furniture in the office may have served a function at some point but are now simply sitting there and occupying space.

A great way to organize a small office is to put them up on eBay and use the money from selling them into getting the new equipment and shelves. Removing them will also help you get a fresh perspective on the interior design and give you better office organization ideas to try out.

 

Bottom Line

The best office organization ideas are those that will give you a long-term solution for optimizing the space in your small office. Introducing shelves and stationary organizers will improve time management and give the office a tidier look. Getting newer equipment and digitizing your data and documents will improve efficiency and make your work more environmentally friendly.

Lastly, getting a standing desk will free up unnecessary clutter and provide health benefits that can improve your quality of life. This tip is an important one because the health benefit will improve both your mental and physical health.

Aside from the Comhar All-in-One Standing Desk, FlexiSpot has several other ergonomically designed products that can improve your health and well-being. Visit the FlexiSpot website for more information and to review other product offerings.

You can also check out our other blog posts for more tips, ideas, and advice about practices that can help you improve your professional and personal lifestyle.

We accept articles, stories, and reviews that feature our products. The topics can also include tips on posture, spine health, and how to create a healthy work-from-home setup. If you are interested to collaborate with us, send an email to [email protected].

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