Workspace Organization Tips for Graphic Designers

May 14, 2021

work desk with two computers

Graphic designers are generally known to have immaculate desks and workspaces. This doesn’t mean their desks are boring or that they live by a clinical aesthetic. It simply means that they like keeping things neat and organized, enabling them to have quick and easy access to what they need.

Since many graphic designers work on multiple projects simultaneously, getting organized comes with the territory so much so that it may very well be a part of their job description.

However, everyone is different, so if you’re a graphic designer who could do with some handy tips to have your workspace achieve “uber organized” status, keep reading!

Say No to Clutter

If you’re looking to organize your workspace for maximum functionality, the first thing you need to do is get rid of anything and everything that you won’t be using while working.

At this point, the words of Albert Einstein come to mind, “If a cluttered desk is a sign of a cluttered mind, of what, then, is an empty desk a sign?” While you chuckle to yourself, there is some truth to this.

Yes, a lot of notable geniuses indeed have characteristically messy desks. That doesn’t mean, however, that a messy desk is something to aspire to. Instead, get inspired by the way geniuses throughout history have led the charge by way of their inventiveness, clarity of thought, perception of reality, and idiosyncrasies about their learning and ambition.

The Problem With Clutter

The thing about clutter is that it can weigh heavy on your spirits. Think about it; we are all guilty of having one room or space in our house whose sole purpose is to store random items. How many of us can bear to enter that room to relax or unwind? Have you wondered why you have so much trouble setting aside some time to sort through all that you’ve dumped in there? We’ll tell you. It’s because going through heaps of unwanted and/or discarded items is not a fun activity. Your brain probably short-circuits at the mere thought of shouldering it.

Take it from us, the sooner you get to it, the better.

Start Sorting

If you’re the kind of person who enjoys seeing the irony in things, here’s something to think about: sorting through the clutter requires a fair bit of organization on your part. 

On that note, let’s look at how you can do an effective job of starting to throw things out to make your home office and workspace shine!

Sorting Bins

Start by getting a few sorting bins and label them “keep,” “throw,” and “donate.” 

Keep

Anything you want to hold on to needs to pass through the filter of how often you use it. New notebooks, stationery, and office supplies such as staplers can go in the box marked “keep.”

As an added measure, be on the lookout for items that are useful but don’t belong anywhere near your workspace. Items from around the house can sometimes sneak their way into other rooms. For instance, perhaps you used a knife instead of scissors to cut open a box that was recently delivered. In this case, the knife should also be put in the “keep” box; just make sure to relocate it to the kitchen because that’s where it belongs.

Throw

As you may have noticed, the above step automatically gets rid of all the dried-up pens, used notebooks, and empty boxes of thumbtacks and staples. Put all this junk in its rightful place by adding it to the “throw pile.”

Donate

This box will include everything you don’t use anymore, given that it’s still in good condition. Don’t display poor form; be mindful of what you’re adding to this box because you could help someone out. Items that are ragged, broken, or soiled do not have a place in this box. Throw them out.

Optimize Your Desk Layout

Considering your desk is where you will be spending most of your time, you need to make sure it’s set in a way that doesn’t flatline your productivity levels.

What Is the First Step in Setting Up a Workstation?

Before we tell you how to optimize your desk layout, let’s talk about the desk itself. Graphic design can be a sedentary job that can lead to an array of health issues, including obesity, heart problems, and poor mental health.

To that end, Flexispot’s Seiffen Laminated Standing Desk (Eco and Pro) offers the perfect solution. If you’re unaware of the benefits of standing desks, let us count the ways!

How a Standing Desk Can Improve Your Work Life

Prolonged sitting can cause a lot of health problems, as mentioned above. Because a standing desk warrants you to stand by design, you are saving yourself from having weight problems, a bad posture, and low productivity.

study determines that people burn 0.15 more calories every minute they are standing compared to when they are sitting. This is because apart from the fact that standing requires more effort, it is probable that the individual in question is also constantly moving. Even if they’re simply shifting their weight from one leg to another, that’s still more activity when compared to someone who’s been sitting for hours. 

Moreover, people who stand more than they sit are not as susceptible to strokes or heart problems.

The fact is that when you choose to purchase a standing desk, you are choosing your way to a healthier, more productive life.

Use a Standing Desk to Boost Your Energy at Work

Apart from the above, standing desks can do wonders for your productivity.

Standing improves blood circulation and makes you more alert. We all know that sitting can lead to daydreaming and getting lost in our thoughts. Withstanding desks, however, that simply isn’t something you ever have to worry about. That’s because standing desks keep you on your toes.

Bearing all this in mind, standing desks can significantly improve your work performance, all while keeping you healthy!

Seiffen Laminated Standing Desk (Eco and Pro)

This desk is one of Flexispot’s best-selling items, and for good reason. This desk can best be described as one that delivers quality at an affordable price.

Advanced Desk Frame

Eco (2 Stage)

This desk frame is as sturdy as they come. While we don’t encourage a cluttered desk, rest assured, this desk will be able to comfortably bear the weight of your work computer or laptop.

Pro (2 Stage)

This frame can entertain more weight and is sturdier than the variant mentioned above. It also comes with enhanced lifting speed by way of an efficient dual-motor lifting system. It is not unheard of for graphic designers to use more than one computer at a time, making the Pro (2 Stage) a more than viable option for them.

Pro (3 Stage)

The Pro (3 Stage) is set to facilitate an even more adjustable height range. This desk frame is also best suited to a range of needs, inclusive of but not limited to arts and crafts, streaming, and making video calls.

Eco-Friendly Desktop

The beauty of the Seiffen lies in that it is eco-friendly and can add a unique touch to your workspace. Made using chipboard and MDF (Medium Density Fiberboard), it is available in several colors. You are sure to be spoiled for choice!

Chipboard

These tops are 1” thick and processed in several different colors. That’s not all; each top has a unique grain that is sure to make your purchase stand out.

Opt for a chipboard top if you’re looking for durability and consistent colors. 

MDF

Along with the smoothest surface ever, these curved desktops have soft edges so that your wrists can rest while you work long hours. This eco-friendly fiberboard complies with CARB and EPA standards.

Revolutionary Keypads

Two keypads are available with the Seiffen standing desk.

Basic

The basic keypad allows you to switch between sitting and standing positions at the push of a button.

Advanced

This is an all-in-one keypad that comes with presets that you can easily customize. Save your preferred height settings about seated and standing positions. You can do the same for under-desk cycling heights. 

Go Digital

Graphic design is a largely digital domain. Computers and drawing tablets have taken over, making it somewhat easier to keep workspaces spick and span. Even clunky desktops went out the door years ago.

Even so, many designers continue to sketch out ideas and designs on paper before taking them to the computer. There is nothing wrong with this as it has to do with the way someone chooses to work.

If you’re a graphic designer who follows this traditional route, you’re likely not alone. Many people find it easier to map out their work process using pencils and pens. The only problem that might crop up for people who work in this manner will be in the form of loose sheets of paper and notebooks scattered all over the desk.

Such a mess can cause a great deal of anxiety and make your workspace look untidy. 

Digitize Your Work

Here’s an idea: digitize your sketches and drawings once you feel you’ve gotten everything down on paper. You can do this by simply taking a picture and filing it under a desktop folder created especially for the purpose.

By doing this, when you start working on a new project, you will essentially be streamlining your workflow while maintaining a clear workspace. This will also make it easy for you to refer to your original sketch, as opposed to thumbing through stacks of paper or leafing through old notebooks.

External Storage

Given the volume of work graphic designers do, it can be safe to assume that several external storage devices are used to back up working files and pertinent data.

Store all these devices, big and small, in a separate storage bin or desk drawer. Thank us later.

Bonus Tip

Even though digital files don’t take up physical room, you should organize your projects by giving them appropriate names and separate folders. The last thing you want is to wonder which of the two files titled “Final Design 01” or “Final Design 1” contains recent changes.

That’s all you need to know about workspace organization for graphic designers! Give these tips a whirl, and you’ll be more productive than ever before!

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