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How to Motivate Yourself to Increase Productivity At Work

09 March 2023

Do you often find yourself procrastinating at work? You have a ton of work you need to complete, but you just cannot bring yourself to focus and concentrate. You are not alone. Many others find it difficult to stay motivated in the workplace, lose focus, feel sleepy, and aren't able to give their 100 percent. Here are some ways that you can combat disinterest and boost your productivity.

Learn About And Invest In Workplace Ergonomics

Great emphasis must be placed on workplace ergonomics. This is extremely important for any business, big or small, operating from the office or at home. Workplace comfort must not be ignored. Ergonomics aims to design furniture and equipment to align their tasks with their bodies to minimize discomfort, risk of injuries, and fatigue during work. Nowadays, there is increased awareness about the importance of ergonomics and its negative impact on health and the overall work environment when ignored. The following ergonomic equipment can help improve productivity in the workplace.



Ergonomic Office Chair

This is the most important piece of furniture in the workplace and is the one that is used the most. Most employees spend up to 8-10 hours sitting on an office chair behind a desk. If this was an uncomfortable chair, it would be impossible to get any work done as you would constantly be distracted by the discomfort and constantly shift to avoid the pain. An ergonomic office chair has fantastic features designed specifically for the user to have as comfortable an experience as possible while seated on the chair. Flexispot has some excellent options for ergonomic office chairs.



Ergonomic Office Desk

Those who work on a keyboard or laptop or maintain physical documents and books need a desk in front of them. You would think that using just any desk for this purpose would suffice, but that is not true. If you spend up to eight hours sitting behind a desk, it is important to have the correct ergonomic features to minimize pain and discomfort while you do your work. Flexispot has fantastic office desk options that are long-lasting, spacious, the correct height, and ideal for office use.



Ergonomic Standing Desk

Recent studies suggest that people who sit behind desks for prolonged hours suffer from chronic back pain, postural problems, and other issues that can easily be avoided by alternating those sitting hours with standing hours. Standing desk converters are office desks with an inbuilt feature that allows them to be elevated, encouraging users to work while standing. Standing in between sitting for long hours has many health benefits and can prevent and delay many postural and back-related health problems. Flexispot has great standing office desk options that can be placed in the office and at home.



Ergonomic Monitor Mount And Arm

We must be more aware of our posture and realize how posture affects our overall physical and mental health. Our posture is the position of our spine, and we must strive to maintain it in the appropriate shape. It runs from the base of our head to our tailbone. Along with our hips, thighs, and backs, our head and neck position is extremely important.

Ever since the advent of cell phones and technology, it is common to see crowds of people bent over their phones or hunched over on their laptop screens. This damages the eyes, head, neck, shoulders, and upper back. Monitor arms and mounts can be used to raise the screens to the correct height while at the same time clearing up space on the office desk to allow for better viewing and improved posture.



Ergonomic Lighting

Many people might ignore the importance of the correct lighting in the workplace. They might spend years working in dim light and ignoring proper lighting conditions. This is extremely harmful to the eyes, can cause drowsiness, decrease productivity, and increase headaches and fatigue.

Address Underlying Stresses And Problems

Anxiety, stress, and depression can lead to procrastination, demotivation, and absence in the workplace. If you or someone you know is going through stress or depression due to personal or medical reasons, it is important to address them immediately. You must ignore or neglect health or personal issues that are taking a toll on your mental health, and it is better to get help sooner rather than later.



Manage Your Time Well

Time management is key in the workplace. Get into the habit of setting mini goals and targets daily. This helps you feel accomplished when you achieve your targets and helps organize your tasks. You also feel a sense of achievement when you have accomplished your goals. Reminders must be set to complete tasks, and goals must always be reviewed and revised every day to keep your progress in check.

Try To Avoid Booking Meetings That Are Non Productive

Holding and attending non-productive meetings can be a waste of time for everyone involved. When attending or holding a meeting, ensure that you know the goal of the meeting, who is attending, and whether all the participants must be there. The meeting time must be minimum, and it should be focused and to the point.

Other activities that can result in wasting time, such as the following, must always be kept at a minimum. These include:

Checking emails

Chatting with coworkers

Limit the use of social media

Procrastination



Set And Meet Your Deadlines

Setting daily deadlines is the best way to avoid procrastination and wasting time. This keeps you on a constant clock and reminds you that you must meet your deadlines. The deadlines that you set for yourself must be realistic and attainable. Meeting your deadlines regularly demonstrates the ability to stay focused and the reliability of a company.

Give Yourself Frequent Breaks

Taking frequent breaks in between is essential in the workplace to minimize burnout and fatigue. It allows you to feel refreshed and recharged and approach a difficult task from a different angle. Some organizations even have break rooms with ping pong tables and snooker tables to allow their employees to take a break and have some fun at work.

You may even do some minor stretches while sitting or standing in your place or take a walk around the office. Take a water break or chat with a colleague, but try not to exceed 10 minutes while you are on your break to avoid wasting extra time.



Invest In The Latest Technology In The Workplace

While technology can be our biggest distraction, it can also be our biggest help when used correctly. You must use technology in the workplace to remain updated with recent developments at all times. Technology can be used for productivity apps and software that can reduce your workload by half and save a lot of precious time.

Be Proactive

Be proactive and work beyond what is required to avoid problems from occurring in the future. Do not put things off for later; always be prepared for disaster.



Multi Tasking Does Not Work For Everyone

Delegating microtasks to everyone is better than making one person multitask. This can stretch an employee too thin, cause them to become overworked, and compromise the quality of work. This results in inefficiency decreased work quality and decreased employee motivation.

Keep Distractions To A Minimum

Ensure that you minimize distractions while you work as much as possible. Use soundproof headphones if necessary to avoid getting distracted by background noise and to increase focus during work. It is also a good idea to switch off your phone while you work to minimize distractions as much as possible.



Work In 90 Minute Cycles

You can work in 90-minute cycles where you set a goal for 90 minutes, and you work for all that time, stay focused, and do not take any breaks in between. After 90 minutes, you may take a break, unwind, and then return to working on the next cycle. This has been shown to decrease burnout and increase productivity.

Exercise Everyday

You must get some form of exercise every day, whether going for a walk or run every day, working out at the gym, or doing stretches at work. Exercise is a great way to get your blood circulation going, relieve muscular tension, improve your mood, and boost productivity. All employees must be encouraged to indulge in some form of exercise every day.

The Final Word

While you focus on staying motivated in the workplace, it is important to continue to motivate your team members. This is one of the most important business growth strategies that must be focused on. It is important to remember that physical and mental wellness is extremely important for increased productivity in the workplace.