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11 Factors That Reduce Productivity

04 August 2021

Workplace productivity may help a business get to its destination, fulfill its goals, and produce positive year-end outcomes. A productive workplace also includes personal and professional progress, as well as a core sense of direction, workplace harmony, and effective coordination and collaboration. Nevertheless, there are several factors or elements that reduce workplace productivity. You might be aware of such elements. You may sometimes see that productivity in your workplace is declining due to variables or a group of factors that you are oblivious of.

The good news is that none of these issues are so severe that they cannot be addressed. It's just a matter of figuring out what you can do to get things back on track. Here are some examples of things that reduce workplace productivity.

No Clearly Defined Purpose

A sense of purpose motivates people to come to work each day to get things done. It should be noted, though, that it is not the situation in every company. Some workplaces lack a distinct sense of meaning, significance, or purpose. Employees are in limbo as a result of this. It also affects workplace productivity because there is no apparent primary purpose for labor.


Stress, like many other innate processes, is a built-in biological response. Many people use the term in a broad sense, yet there is good and bad stress. The concept is based on the discharge of hormones such as adrenaline and cortisol, which alter the regular functioning of the body. These reflexes are excellent in situations that necessitate a "fight or flight" reaction.

Productivity diminishes as a result of a decrease in interest, high levels of anxiety, and other factors that combine to generate an inability to concentrate efficiently. Taking ergonomic action, such as sprucing up your office, can help you build the setting you need to reduce stress and be as productive as possible.

Lousy Leadership

When leaders are ineffective, motivation and efficiency suffer. The number one cause of poor performance is unquestionably a poor boss. A good manager is supposed to inspire, encourage, motivate, and celebrate successes. Poor management is the inverse of good management, only multiplied. Employees who do not have a direct connection to the organization begin to lose all motivation to go the extra mile and spend the extra time making something right.

Ineffective Time Management

Improper time management is one of the most significant productivity destroyers—the entire concept of keeping productive focuses around producing a given level of output in a fixed unit. When time management skills go off the tracks, a large portion of the notion is ruined. Everyone can be productive if they figure out what works best for them. You may discover that some of the more intrusive time management techniques are the ones to which you respond. There is no need for you to feel humiliated if this is the case. Understand that you are different, and don't let your expectations bring you down.

Communication Issues

Employees cannot work together if there is a failure of communication. This is because some people will be unaware of what is going on. It also suggests that coordinating a team and issuing directions will be difficult. What it will do is erode and nibble away at workplace productivity. You can certainly expect a low output level or poor quality output.

There will be incidences of info distortions as a result of communication problems. Furthermore, there may be problems with exchanging information along the command chains. All of this leads to reduced work performance, which is terrible for any business or company.

No Autonomy

Another tried-and-true method for motivating staff is to encourage ownership. The biggest reason is that it demonstrates to them that you believe them enough to allow them to work when and when they choose. It also allows them to showcase their abilities and talents. Furthermore, autonomy gives people the impression that their voices have been heard. You shouldn't have anything to stress about if you explain your aims and expectations clearly and have assembled a competent and responsible team.

Sub-Standard Workplace

Workers become frustrated, exhausted, and injured as a result of poor workplace design. This rarely results in the most productive employee. It is more likely to result in an unpleasant and costly injury, decreased productivity, and poor product quality. A workplace ergonomics improvement approach eliminates risk factors contributing to musculoskeletal injuries, allowing for increased performance and effectiveness. 

Poor lighting causes unnecessary rays, which can impair employees' vision. You can be sure that this will have a direct impact on productivity. In today's job, a digital gadget and a computer are required. Subpar furniture has a role to play in contributing to poor work performance. Body aches are frequently caused by poor furniture. Back pain from poorly constructed chairs, aching necks, and tired hands are significant contributors to decreased office productivity. A mediocre table suggests that someone will be uncomfortable while doing their job.

Making enhancements to the business processes removes barriers to achieving optimum safe job performance. You are giving your employees tasks within their physical capabilities and limitations, and you will be helping your business's bottom line.

You may take a look at FlexiSpot for office ergonomic solutions here!

Poor Workplace Culture

When you have to work in a hazardous environment every day, you will become distracted, agitated, and more prone to call in sick. You'll eventually defect to a less dangerous organization. We must be mindful of the warning indicators of a hazardous workplace, such as gossip and absence. Furthermore, you must create a work climate in which individuals feel comfortable and free to be themselves. Most importantly, it is a place where people can express themselves and feel like they are a part of something special. Also, encourage workplace friendships by creating opportunities for your employees to get to know one another better, such as through team-building events and having dinner together.

Dietary Concerns

Job performance is heavily influenced by the food employees consume at work. Some foods reduce productivity due to digestive and metabolic difficulties. Unhealthy foods lead to unhealthy employees, which leads to low productivity. Before you arrange your menu, you should get a review of nutritious meals. Employees are exposed to foods that are out of sync with their work demands as a result of unbalanced meals and limited food selections. In many ways, this can be pretty damaging to overall workplace efficiency.


Employees would have to devote more resources and time to the tasks at hand as a result of too much work and strict deadlines. There is an issue with this. These employees frequently have to deal with other concerns. They could be personal, educational, or family-related issues. The stress on their brains is increased when they have a lot of work to do with severe and strict deadlines. Employees experience burnout as a result of this. Burnout reduces concentration, focus, and, as a result, employee and workplace productivity.

Lack of Recognition and Incentives

Good effort ought to be praised, complimented, and acknowledged. Employees are motivated to push for higher and higher limits since they are aware of the benefits. Yet, one major factor that contributes to lower job productivity is a lack of acknowledgment. When their employees achieve, some bosses, managers, team captains, or executives fail to congratulate and honor them adequately. Overall, this has the impact of depressing the employee or employees in question.

Thanking your employees for all their efforts is one of the easiest strategies to boost their moods and output. You can never go wrong with a customized "thank you" – whether in person, by email, or via a card. After attaining a milestone, throw a surprise party on a Friday afternoon. Additionally, provide staff with benefits such as flexible scheduling, increased pay, vacation time, or continuing education reimbursement.

To summarize, numerous factors, both individually and collectively, lead to a drop in workplace productivity. Some may even argue that having a remote or no connection reduces workplace productivity. Nevertheless, as remote, as they appear, they undoubtedly affect workplace productivity.