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4 Tips on How to Become a Better Note-Taker

03 November 2022

Many individuals take note-taking abilities for granted. When it comes to instructions or the agenda of a meeting that just ended five minutes ago, they rely on their recollection. Even when their memory has repeatedly let them down, these people place too much reliance on it. In the business, you can't just rely on recollection because doing so leaves a lot of space for error and blunders on your part.

Picking up a pen and starting to take notes is one thing you may do if you genuinely want to perform better in your job. You not only improve your note-taking abilities but also your critical thinking and listening abilities. You also aid your brain in remembering more of the conversation.

As a result, a lot is going on at once while you're taking notes. You are paying close attention to the speaker in the meeting, reflecting critically on the material that has just been presented, and being able to filter through the information and decide which elements are crucial for you to remember. As previously stated, businesses admire your capacity to take notes because it shows that you can recall meeting specifics more clearly and act accordingly, down to the last detail of what was discussed.

It shows that you have the ability to direct your attention to the speaker when you are actively listening. You are able to answer in a way that adds to the worth of the conversation because you can comprehend what they are saying.

Your capacity for critical thought is also put to the test because you must assess the information you hear in real-time in order to comprehend the situation and come up with solutions.

As information is supplied to you one piece at a time, you mentally filter and organize it into categories before deciding what needs to be written down. The most adept note-takers can even pick up on outlines and patterns while listening, resulting in notes that are coherent and well-organized.

You must make notes at other times as well, not only when you are listening. You make notes as you read novels, documents, and academic papers. In order to extract useful information from the book's paragraphs, you should have strong reading comprehension.

In research, where you collect, examine, and interpret the data you get, taking notes is equally essential.

There is a distinction between taking notes on paper and doing so electronically. The majority of people still prefer writing notes down on paper to typing them on a keyboard, but using a computer will allow you to take full use of other note-taking choices like making the text bold or a different color. Additionally, you save paper, but you can't add sketches to your notes as you can when you write them down on paper. But on the other hand, typing down your notes on a computer makes it much simpler to find them than writing them down on paper or in a notebook, where you have to search for them manually.

You can take notes far more efficiently than you currently are by using a variety of methods. We're here to offer you some straightforward advice.

Make sure each of your notes has a title.

1. Make sure each of your notes has a title.

You make notes so you'll have them to refer to or use as a guide in the future. Because of this, it would be really useful if you gave the titles of your notes. It need not be imaginative like writing an article headline; it could be as straightforward as the date of the meeting, the purpose of the presentation, or the name of the book.

Utilize formatting tools.

2. Utilize formatting tools.

As previously noted, formatting your notes when you take them on a laptop or computer includes adding bold text, altering alignment, experimenting with font sizes and styles, underlining or italicizing significant information, etc. Adding bullet points or numbers to the information you are writing down is also a simple option. This makes it much simpler to organize your notes and divide the material into different categories in your thoughts. You can always use multicolored markers and manually format the text if you're writing on paper.

Write only the details that are relevant or useful to you.

3. Write only the details that are relevant or useful to you.

When deciding what data to write, you must use critical thinking and organizational techniques. You are not needed to write every word that was said during the discussion down exactly. In order to make taking notes less daunting and to better comprehend your notes when you review them later, you must be able to substitute keywords for complete sentences. Additionally, you shouldn't spend the entire time listening to the person speaking in front of you while glancing at your paper.

Of course, you should exercise caution when writing or reducing keywords that you might later find difficult to grasp. To avoid wondering why you wrote something in the first place, be sure to provide context.

As you're making notes, be sure to pay attention to the crucial information.

4. As you're making notes, be sure to pay attention to the crucial information.

There are some pieces of knowledge that are more crucial than others. Mark these specifics by italicizing, changing the color of, bolding, or making sure they are larger than normal. Deadlines, specific directions, and contact data are a few examples of crucial information. In order to make it clear that the information is really significant, you may also arrange it in a shape like a square or a circle.

You should not be distracted while actively listening to the speaker if you wish to take notes adequately. You must pay the discussion, meeting, conference, or speaker your whole attention to ensure that you don't miss any important information.

You should determine your purpose before taking notes so that it can direct what you should record in your notebook. It also makes it apparent what details you require. Do not concern yourself with neatness or correct grammar first. The most crucial aspect of taking notes is writing down the information you require, as long as you can interpret what you have written.

Additionally, if you forget something, do not become alarmed.

Make sure you have a focused workstation that is ergonomic if you are working from home. Use an ergonomic chair if you can to prevent body aches and pains from interfering with your ability to listen and take notes.