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8 things to remember for office ergonomics

17 July 2023

Working in an office can be strenuous and cause pain if not done correctly. Office ergonomics is the practice of arranging your workstation to increase comfort and minimize the risk of injury. Following proper ergonomic guidelines can help reduce or prevent pain in various parts of your body, such as your neck, back, shoulders, and wrists.

If you're experiencing less pain, you'll be able to work more comfortably and your productivity will increase as a result. Plus, an uncomfortable posture at work can lead to stress which has negative consequences on both your mental and physical health. Office ergonomics can help reduce stress levels and improve your overall wellbeing.

8 Things to Remember for Office Ergonomics

There are a few things you should keep in mind when setting up your office space for optimal ergonomics. These include:

Position Your Monitor Correctly

Your monitor should be at eye level so that you don't have to strain your neck to see it. The center of the screen should be about 20-30 inches from your eyes.

Use a Chair with Adjustable Arms and Legs

Make sure your chair is adjustable so that you can alter it to fit your body properly. The arms and legs should also be adjustable so that you can vary their height and width as needed.

Get a Keyboard Platform or Wrist Rest

A keyboard platform or wrist rest will help support your hands and wrists while typing. This will help prevent fatigue and discomfort over time.

Use a Comfortable Chair that Supports Your Back

A good chair will help keep your spine aligned and prevent back pain.

Take Breaks Often

It is very important to get up and move around every hour or so, especially if you have been sitting for a long time. This helps loosen up tight muscles and prevents stiffness.

Keep Your Computer Screen at Eye Level

This prevents you from having to strain your eyes or neck in order to see the screen properly.

Follow the 20/20/20 Rule

It's a good idea to keep in mind the 20/20/20 rule, which states that you should take a break after 20 minutes of work for 20 seconds and gaze at an object or scenery that is at least 20 feet away. This lessens the strain on the eyes.

Make Position Alterations

It's crucial to avoid sitting in the same spot all day in an office setting. Try to take regular breaks at work to engage your muscles and stay active. Setting a goal to move at least once every 30 minutes is an excellent idea.

How to Maintain Good Posture throughout the Day

It is very important to always be aware of office ergonomics, as improper posture can lead to long-term health problems. There are a few simple ways you can maintain good posture throughout the day, even when youre not at work. Some of these tips include:

Sit Up Straight

This may seem like common sense, but many people slouch without realizing it. Make sure to sit up tall with shoulders back, and keep your head facing forward.

Keep Feet Flat on the Ground

When sitting or standing, make sure your feet are flat on the ground with weight evenly distributed between them. If needed, use a foot stool to achieve this position.

Stretch Regularly

Tight muscles can cause bad posture, so it is important to stretch regularly both before and after work. Try some basic stretches like Pigeon Pose or Triangle pose.

Importance of Ergonomics

Enhanced Workplace Comfort, Safety, and Productivity

Due to its ability to increase efficiency, ergonomics is a crucial subject in business. Productivity can rise by 10% to 15% when an ergonomic solution is properly applied. A pain-free and healthy office place also means that workers will be more motivated, which boosts productivity in the office! Making small changes, such as altering the way you sit at your desk are a few ways to improve office ergonomics.

Quick Return on Investment

Poor ergonomics will prevent employees from giving their best effort. Employees that are frustrated and worn out as a result won't work as hard because the work is physically and mentally demanding for them. This also harms the reputation of a business.

Increased Demand for Ergonomic Environment

Healthy and content workers improve the workplace environment for everyone. It's great news that morale is greater and productivity is increasing! When creating systems or products with ergonomic characteristics, ergonomics demonstrates your company's dedication to safety and health as a key value.

Upholding this culture will inevitably result in a higher organizational success since employees put forth more effort than usual on assignments when they feel valued for the work they accomplish on a daily basis.

Continued Role of Ergonomics

Employers and employees both benefit when ergonomics are implemented in the workplace. Workshops offer advice on how to minimize discomfort and support should it become necessary, but maintaining this will be simple if you find a setting that makes your work activities easier. Better posture not only helps to improve posture and reduce stress, but also helps to increase the average lifespan of workers.

Ergonomic Evaluation

To ensure that a worker's postures and position at their desk do not put them at risk, ergonomic assessments are required. A thorough ergonomics test will lessen exposure to risks, such as:

Sitting all day or not taking enough breaks at work

Carpal tunnel syndrome and other diseases can result from repetitive actions

Using too much force, such as when lifting weights without the right support

Ergonomic problems are frequently a result of poor workplace design that ignores the demands of the workers. You may pinpoint these issues and make adjustments to enhance the general ergonomics of your office by completing a simple assessment.

Every job, including typical office settings, the medical industry, and retail, must consider ergonomics. These factors must be taken into account for in-home work spaces as more people choose to work from home.

Adjustable Equipment

With the rise of working from home, 9-5 jobs can now be completed from the comfort of our homes. If so, be sure to choose a chair with lots of back support. This lessens the propensity to hunch forward while work.

Wrist and Hand Posture

Ergonomic experts advise the use of laptop stands and an external keyboard or mouse to maintain proper wrist and hand posture. You may also use a mouse pad with wrist support to prevent injuries and discomfort.

Monitor Arm

A monitor arm is a very useful ergonomic tool that can support your neck and eyes while looking at the screen. A more comfortable working environment can be achieved with the use of an ergonomic monitor arm.

Ergonomic Display

Make sure that you use blue light filters and warm the display to lessen eye strain for those who do not work on tasks where correct color schemes are vital.

Sit-Stand Desks

Changing positions throughout the workday is possible with a sit-stand desk, which is advised to help prevent repetitive stress injuries. Sit-stand desks allow employees to switch between sitting and standing while working.

Adjustable Chairs

Adjustable chairs are a great way to improve posture and reduce stress on different parts of the body, such as the neck, back, and shoulders. Adjust the height of your chair so that your feet can rest comfortably on the ground. This will help the pressure to be distributed evenly between your heels and feet. Your lower back's discs are under three times as much pressure when you're sitting. A lumbar support on your chair can help relieve some of that discomfort.

Adjustable Keyboard Arm

In addition to allowing the employee to alter the keyboard as needed to lessen strain, a retractable keyboard arm also enables the keyboard to be kept out of the way when not in use.


Eye strain is a very common issue at the workplace due to constant screen time. This is especially true if you spend your day staring at a computer screen in a poorly lit office environment. For the best ergonomics, the office needs to have the right illumination.

Final Thoughts

We hope that these tips help you stay healthy and productive in the office! Office ergonomics are important for your health and comfort. By following these tips, you can create a healthy and productive work environment this year and help fellow colleagues do the same.

Ergonomics will continue to be a key factor in workplace decisions. Despite being a long-standing field, ergonomics is always changing as a result of new knowledge about the interaction between work environment and employees.