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A Complete Guide to Setting Up a Productive Physical and Digital Workspace

12 July 2021

The importance of both real and virtual workspaces in increasing productivity cannot be overstated. 

It is remarkable how little changes may increase your productivity and effectiveness at work, as well as your general motivation and mood when you take the time to rethink and re-engineer your office environment. 

The instructions in this article will provide you with practical advice for setting up a productive workspace.

The sort of furniture you use, and the general room layout are both parts of your physical workstation setup. 

Using the computer desktop, organizing your documents, and setting up your emails are all part of the digital workspace setup. Learn why your setup is important and what you can do to improve it.

Tips for Setting Up a Physical Workspace

It is important to consider how you set up your workspace. Rearranging your existing furniture and replacing any items that do not help you achieve your aim might help you create a more productive working environment. 

Because they have never considered how to modify their present office arrangements, many office workers struggle with focus, back and neck pain, and general discomfort.

The suggestions below range from a small investment of time and money to investing in nicer workplace furnishings. 

Before you do that, learn why ergonomics is so crucial when it comes to designing an office space for optimal efficiency and why you should finally get rid of office clutter.

1. Creating an Ergonomic Office

It is not easy to create an ergonomic office arrangement. It must be carefully considered and arranged. You can change your office in this manner if you evaluate which arrangement will enhance your efficiency. 

Even minor adjustments, such as the placement of your trash can and the use of a shared stapler, can help to enhance the flow of things.

Ergonomics involves the design of each piece of furniture, as well as how each item in the office is positioned relative to each other and optimized to meet your usual movements and needs on a regular workday. Standard furniture is the simplest and cheapest to buy, but when it comes to office chairs, one-size-fits-all does not work very well. 

You must be able to personalize the area and locate furniture that is appropriate for your height and weight.

The consequences of poor ergonomics in the workplace are manifold. Lack of enthusiasm and productivity, aching limbs, and clutter are just a few of the probable outcomes.

2. Clutter Is a Problem

Clutter can decrease the impact of any permanent adjustments you make to your workplace arrangement, regardless of how substantial they are. 

Too much furniture in a small space, too many files and folders, inadequate organization, and other factors can contribute to office clutter. Clutter can cause a lack of focus, confusion, conflict, tension, and a decrease in productivity.

Dealing with clutter one pile at a time is the most effective method. It may take more than one day to clear everything that has accumulated over the years. 

Setting a goal of sorting through one file, one box, or one drawer per day can help to declutter become more achievable.

It is also critical to keep your office clean in addition to decluttering. A clutter-free and tidy workplace improves your efficiency, saves you time looking for misplaced items, improves your attitude and confidence, and gives you a sense of accomplishment and control. 

Our blog has some useful information on how to clean and sterilize your computer accessories.

3. Choosing the Best Desk

The desk is one of the most important aspects of any office. It takes up a lot of room and serves as a place to sit and write things down. It is where you keep your computer, along with other electronic devices, documents, and your phone.

Selecting an office desk may appear to be an easy task. After all, it does not seem like there is much to it other than picking a color, material, and, most importantly, a size. 

The desk has a significant impact on office ergonomics, and when combined with the chair, it may make or break your productivity.

Remember to think about how you generally work, how much space you need to set out paperwork and files, and how much area you need to collaborate in when choosing an ergonomic workstation. 

You could need a larger desk if you have numerous monitors. A monitor arm may also allow you to be more flexible in how you work and use your computer screens. If you work in a specific field, a desk design other than the typical rectangular shape can be advantageous.

Consider adopting a standing desk for the finest working ergonomics. These workstations offer a height-adjustable feature, allowing you to work while sitting and standing. 

They are simple to use and navigate, and they can help you get in better shape, stay focused, and be more productive. 

While there may not be much you can do to modify your job's sedentary nature, a standing desk can help you enhance your entire work experience by providing a more productive environment.

4. Selecting the Appropriate Chair

The chair is another crucial consideration when putting together the optimum physical workstation layout. 

The greatest office chairs offer changeable features, such as the ability to vary the chair's height, among other things. 

It is also important to consider the chair's material. If you are going to be sitting on a chair for several hours, it should be as comfy as possible.

Changing your old chair with an ergonomic chair can have a significant impact on your workday. You will have more flexibility and comfort, and neck, back, and wrist discomfort will be a thing of the past. 

Make sure you determine the optimal chair height against the height of the desk and your height. Check out FlexiSpot's Ergonomic Office Mesh Chair 1500F 1W to see if this is the one you are looking for.

5. Organizing Your Office Supplies

In a typical office, the desk and chair are the most important pieces of furniture. Your accessories are also vital if you want to be more organized at work.

 Everything from files to staplers, small electrical devices, and other miscellaneous items require their own storage space. To fit everything, you may need to purchase additional drawer and cabinet space. 

The most often used objects must be within easy reach, whereas goods used very sometimes can be tucked away out of sight.

One thing to remember as you rearrange your workplace accessories and purchase new ones is where everything belongs. Color-coding, drawer labeling, alphabetization, function-based organization, and even an index for all your office supplies are all options. 

It will be easy for the next individual, as well as any new person who joins your team if you make it methodical in this way.

You will have a lot more influence over how your office looks and what you keep in it if you work from home. You can get additional information on constructing an ergonomic home office here.


If you want to start creating a more productive workstation, remember to start small, with what you have, and with the time you have available. Every modest move in the correct direction is important. Make workplace organization one of your New Year's resolutions.