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Don't Waste an Inch: Optimizing Small Workspaces

08 June 2021

Many business owners, startups, and small business owners may perceive a lack of office space as a challenge. A smaller workplace layout can make you feel constrained and less efficient, making it even more challenging to accomplish work. Working in a small workplace entails dealing with space limitations. According to estimates, each employee should have a minimum of 100 square feet of workspace. But that isn't always possible to acquire. Modifying the basic layout of your office, switching to less bulky furniture, and renovating can all help.

Your workspace setting can impact your levels of productivity and enthusiasm, but how do you make the most of every little office space you have? Fortunately, there are a few small office strategies that are focused on employee comfort and efficiency. Keep reading to see how to make the most of small office space.


Go through all of your boxes and folders and get rid of everything you don't need. Reduce anything in your workplace that does not serve your workforce, clients, or company. You can even make this process enjoyable. Set a contest for your employees to see who can eliminate the most clutter, or plan a clean-up activity for a relaxing Friday afternoon. Consider digitizing paper documents and storing them as digital files on your hard disk. It is environmentally friendly and saves you space – a win-win situation for everyone!

Examine the layout

After you've tidied up and organized your work area, it's time to start taking a thorough look at what you're dealing with. Try to ensure you assess your space and consider both the benefits and drawbacks of what you have. Make a point of emphasizing them to make the room appear bigger. Drawing out potential ideas will assist you in creating the optimum workplace design and highlight your most significant assets to optimize the small office space.

Natural lighting

Boosting the amount of light – particularly natural light – will make your workspace appear bigger than it really is. Avoid using lighting as much as possible, as it might take up even more space in your office plan. If you don't have a lot of natural light, explore using overhead and wall lighting to make the most of the workspace you do have. You may also spruce up the space by painting the walls. Lighter shades are more luminous and will make the room appear larger.


A desk neighborhood is one way to maximize space. That's a nice way of saying placing teammates' workstations together to foster friendliness and interaction. It is recommended for small offices to reduce desk neighborhoods to pairs or quads. Anything bigger becomes more of an open office idea, with less emphasis on teamwork. Consider thoroughfares while arranging desk neighborhoods in a small office. Check that there is an unobstructed path from one end of the office toward the other. Allow adequate room between desks for those sitting back-to-back to lean back without colliding with each other. Most importantly, pair neighbors wisely to reduce employee tension and conflict.

Hot desks

If you have a compact workplace and a small workforce, flexible workplaces like hot desks may be the solution. These unallocated, open spaces allow employees and coworkers to use desks as necessary and when available. They're an excellent method to maximize space without focusing on a single area of the office. Small businesses can make use of underutilized conference rooms and offices to establish flexible workspaces. Employees have access to various options for work, interaction, and recreation when combined with a scheduling system.


Furnishing a modest office space also helps to establish your brand. Use brand logos and colors to connect the environment to your company. This can improve employee morale and demonstrate to visitors that you're here to stay. Make your workspace an extension of your conceptual brand; it doesn't have to be flashy. Adding perspective to the area by hanging light fixtures or decor from the ceiling. Plants are excellent for creating a fresh, lively appeal and adding color accents across the workspace.

New smart furniture

Consider making things smaller and cleaner. Standing desks can be used in place of heavy desks, maximizing space for tech equipment and reducing clutter. There are many choices available these days for minimalist office space layouts and versatile and multi-functional furniture. Small corner desks, collapsible chairs and tables, and transportable office furniture will assist you in making the most of your limited office space. Minimalist furniture may make a significant visual effect without taking up a lot of room. Geometric variants have the same number of seats as typical rectangle desks, but they bring teams closer to improve cooperation.

There is also the alternative of not having any furnishings. By digitizing paper files or shifting them to off-site storage, you can reduce cubicles and large file cabinets. When there is less furniture, there is more room for employee workspaces.

Esben Standing Desk UD4 by FlexiSpot

sit-stand desk with a sleek, functional, minimalist, and stylish design that is free of distractions and ideal for small spaces, letting you focus on what is essential. The one-of-a-kind design brightens the ambiance and energizes you for the tasks at hand.

  • It has two large sliding drawers that provide ample space for personal and essential office supplies, preventing clutter in your small workspaces.
  • Esben UD4 comes with 3-step quick install for a straightforward and minimal assembly.
  • With three built-in USB ports for convenient charging of laptops, tablets, or smartphones, minimizing the need to move across the small office and bothering other employees.
  • Height-adjustable from sitting to standing and vice versa to encourage movements minus the need to leave the workstation and occupy space somewhere else in the office's limited space.


It is critical to provide employees with an outlet—something to help them balance their personal and professional life. You may not have much to deal with, but there are some things you can do to increase morale. Many workers use the cafeteria to decompress; a TV may make a crowded office feel a little more relaxed. You might also position some equipment near a window so that workers can enjoy the scenery and get some much-needed natural light while using either the espresso machine or the copier.


There are numerous options for small office designs. Understanding the countless chances to make the most of what you have is the way to attain the value of your workplace. Everything counts when space is constrained, from new seating arrangements to incorporating standing desks to a better décor concept. Whatever strategy you choose for optimizing a small office area, make sure to keep in mind your brand, objectives, and making the office space work for you. Maintaining that goal will assist you in avoiding past mistakes and moving forward with a small office environment that motivates your excellent efforts.